The Franklin County Agriculture Society
Located in Hilliard, Oh.
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The Franklin County Agriculture Society Located in Hilliard, Oh. |
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September Meeting
MINUTES OF REGULAR MEETING SEPTEMBER 8, 2009
President Dick McDermitt called the regular September meeting of the Franklin County Agricultural Society to order on September 8, 2009 at 7:00PM in the Secretaries Office on the Fairgrounds.
Roll call showed 17 members present. Those present were Becky Applegett, Jeff Ball, Rachel Bausch, Brian Boggs, David Brobst, Dan Conkright, Molly Davis, Gary Dever, Scott Dever, Emily Gabriel, Roy Hoffman, Dick McDermitt, Allison Rushley, Barb Rushley, Tim Shade, Bill Walton and Dick Witteman. Melissa Brinkerhoff board member elect for 2009/2012 attended. Megan Buechner attended with Beth Boomershine Extension Educator. Elizabeth Hirth from the Junior Fair Board was present. Kendall Shonkwiler a Society member attended. Ned Hodkinson was a guest
Ned Hodkinson asked the Board to reverse a decision made by Secretary/ Manager Tim Shade that the Agricultural Society will not rent or allow others to sub-rent race barn stalls to him. He was recently caught having a race horse on the grounds without a contract or sub-rent approval, and was asked to leave.
Allison Rushley moved Conkright seconded that Ned Hodkinson not be allowed to stall race horses on the Franklin County Fair Grounds.
Ball moved Allison Rushley seconded that the August meeting minutes be approved as presented. Motion approved.
Treasurer’s report was presented by Treasurer David Brobst. Copy attached. Witteman moved Boggs seconded that we accept the Treasurer’s report. Motion carried.
Bausch moved Conkright seconded that we pay all bills on hand. Motion carried.
SECRETARIES REPORT:
Shade reported that unfortunately 17 of the pop bottle shaped SWACO marked recycling containers borrowed from SWACO for use during the fair were stolen. The contract with SWACO required FCAS to pay for damage and or theft of the containers. The containers were reported to have a value of $100 each and SWACO has billed us. Shade said he did not realize (fine print) that we were responsible for loss or of high value of containers when he signed the contract, nor did he ever even dream that someone would steal one of them, let alone 17 of them. Shade said this brought the increased cost of doing recycling to approximately $2000 and that he would not consider any form of recycling program in the future.
COMMITTEE REPORTS:
Barb reported that the Junior Fair Board had reviewed the fair book for changes. They are going to create and sell cook books again. They are not going to sell sawdust bedding at the 2010 fair. They will be doing interviews for new Junior Fair Board members and interns next week. She also placed a request for building use for week of fair for the Norwich Township Safety Services building. Gabriel moved Bausch seconded that we accept Barb’s report. Motion approved
Beth reported that the state funding budget had been passed and at least for now there were no further cuts scheduled. Gary Dever moved Boggs seconded that we accept Beth’s report. Motion approved.
OLD BUSINESS:
Discussed the open Board of Directors position created by Paul Schemrich’s resignation. Kendall Shonkwiler may be interested in the seat. Steve Whitehead reportedly would consider accepting the position if offered. Allison Rushley moved Conkright seconded that we postpone decision until October meeting.
Executive committee presented details of design and construction plan, for up grade of Northwest Parkway. Brobst moved Bausch seconded that the report be accepted. Motion approved.
NEW BUSINESS:
Beth said that our current Junior Fair Beef weights were not in alignment with those suggested by Ohio State University Department of Animal Science. After much discussion Boggs moved that we leave weights as they are except dairy feeders are changed to minimum weight of 400 lbs, Allison Rushley seconded. Motion approved.
Beth presented a letter from Ohio Sheep and Wool Program stating that they had not been paid for lambs/wool check off fees for lambs sold at the fair for last three years. Brobst and Bausch stated this was a sale committee function and they believe they were paid for 2007 and 2008. 2009 payment would be made as a normal course of business soon. Matter referred to Sale Committee.
Conkright moved Ball seconded that we adjourn. Motion approved
___________________ ______________________ ___________________ Timothy E Shade-Secretary Dick McDermitt-President David Brobst-Treasurer
MINUTES OF ANNUAL REORGANIZATION MEETING SEPTEMBER 8, 2009
President Dick McDermitt called the annual reorganization meeting of the Franklin County Agricultural Society to order on September 8, 2009 at 8:00PM in the Secretaries Office on the Fairgrounds.
Roll call showed 18 members present. Those present were Becky Applegett, Jeff Ball, Rachel Bausch, Brian Boggs, Melissa Brinkerhoff, David Brobst, Dan Conkright, Molly Davis, Gary Dever, Scott Dever, Emily Gabriel, Roy Hoffman, Dick McDermitt, Allison Rushley, Barb Rushley, Tim Shade, Bill Walton and Dick Witteman. Megan Buechner attended with Beth Boomershine Extension Educator. Elizabeth Hirth from the Junior Fair Board was present.
Beth Boomershine administrated the affirmation of oath of office for the board members elected to 2009-2012 terms of office. Elected Board members Melissa Brinkerhoff, Dick Witteman, Gary Dever, Barb Rushley, Rachel Bausch, and Jeff Ball pledged.
McDermitt ask Beth Boomershine to administrate over the election of President and Vice President.
McDermitt was nominated by G Dever seconded by Bausch. Scott Dever moved to close nominations and cast a unanimous ballot, seconded by Conkright. Motion approved.
Brinkerhoff nominated Bausch for Vice President seconded by Allison Rushley. Gary Dever moved to close nominations and cast a unanimous ballot, seconded by Gabriel. Motion approved
President Dick McDermitt assumed control of the meeting
Allison Rushley moved to set Treasurers pay at $800 per month and Secretaries at $1500 with a $600 bonus for staying through current year fair, seconded by B. Rushley. Gabriel offered the amendment that the secretaries pay be raised to $2000.00 per month, Brinkerhoff seconded. Amendment approved, Motion approved.
Gary Dever nominated Shade for Secretary, A Rushley seconded. A Rushley moved to close nominations and cast a unanimous ballot, seconded by Gabriel. Motion approved
Allison Rushley nominated Brobst for Treasurer, seconded by Gary Dever. Gary Dever moved to close nominations and cast a unanimous ballot, seconded by A Rushley. Motion approved
Gary Dever moved that regular meetings be held on the second Tuesday of each month at 7 PM in the Secretary’s office on the fair grounds. Walton seconded. Shade suggested that we might want to consider changing the long standing day of the regular meetings as one of our members had a standing meeting for his occupation which prevented him from being able to attend board meetings. Gary Dever offered the amendment that meetings be held on the third Tuesday of each month, Gabriel seconded. Amendment approved, Motion approved
Gary Dever motioned that the Treasurer has authority to pay all normal regularly occurring bills, seconded by Witteman. Motion approved
OLD BUSINESS:
None
NEW BUSINESS
2009 Annual Conflict of Interest Statements were signed.
Gabriel reported that we may need to disinfect animal pens not only before our annual fair but between horse shows as well. Board committed to further investigate the issue.
Gary Dever moved Gabriel seconded that we adjourn. Motion approved
___________________ ______________________ ___________________ Timothy E Shade-Secretary Dick McDermitt-President David Brobst-Treasurer
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