The Franklin County Agriculture Society
Located in Hilliard, Oh.
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The Franklin County Agriculture Society Located in Hilliard, Oh. |
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February Meeting
FRANKLIN COUNTY AGRICULTURAL SOCIETY
MINUTES OF REGULAR MEETING FEBRUARY 16, 2010
Vice President Rachel Bausch called the regular February meeting of the Franklin County Agricultural Society to order on February 16, 2010 at 7:00PM in the Secretary’s Office on the Fairgrounds.
Roll call showed 13 members present. Those present were Becky Applegett, Jeff Ball, Rachel Bausch, Brian Boggs, Melissa Brinkerhoff, David Brobst, Emily Gabriel, Roy Hoffman, Allison Rushley, Barb Rushley, Tim Shade, Kendall Shonkwiler, and Dick Witteman. There were no guests present.
Ball moved Allison Rushley seconded that the January minutes be approved as submitted. Motion approved.
Treasurer’s report was presented by Treasurer David Brobst. Copy attached. Barb Rushley moved Applegett seconded that we accept the Treasurer’s report. Motion approved. The IRS Form 990 was filed. There were no on hand bills to be paid.
SECRETARIES REPORT:
Shade reported that Hilliard has a contract with Alum and Arbor to remove seven dangerous trees in the city park.
COMMITTEE REPORTS:
Brinkerhoff reported that the web site upgrade is in progress. We have a commitment to partner with Farm Bureau, the Northwest Historical Society and the Franklin County Extension Office on an educational fair event similar to Geauga Learn.
Gabriel reported that the open house invite letters have been mailed. We need to create a list of what volunteers could do to help us during the fair and with fair sponsorship.
2010 Veterinary contract has been presented to Mary Lou Rings.
Barb Rushley reported Junior Fair ribbon orders were placed. Junior Fair Board did Leadership Training and are going to do Customer Training at their next meeting. Wally House (Junior Fair leader whom was in charge of rabbits) passed away from pancreatic cancer. Junior Fair Board approved duct tape and veggies car derby events and Farm Bureau added a poster display for youth and Clover Buds. There are seven entries in the Beef Rate of Gain contest.
The Board discussed 2010 Fair grandstand entertainment options. Caged Mixed Martial Arts Fighting is a possibility. Chris Larkin local trainer fighter basically will set it all up and run it for us. Cheerleading contest is a possibility. Costs consist of mat rental expenses, prize money, small fees for judges and a person to run the event. Bull Riding event with barrel racing is another potential event. We could add a Latino band and attempt to attract Franklin County’s Hispanic population.
Allison moved to hold caged fighting on Friday night and have truck and tractor pulls moved to Wednesday and Thursday. Motion seconded by Barb Rushley. During discussion Barb moved to lay motion on the table and move on to other business.
The Board discussed the possibility of having a Tom McNutt day at the fair. Tom could do book signing in addition to answering plant questions or facilitating/ judging various other activities. Shade moved to have a Tom McNutt event the last Saturday, Gabriel seconded. Motion approved.
Shade presented draft Facility Inspection forms for tracking the periodic building inspections PERS wants us to perform. Brobst moved that the forms be approved and that the Ganyard, Edwards, Burke, and Secretaries buildings be inspected monthly by Shade or someone he designates while all other buildings are to be inspected quarterly. Witteman seconded. Motion approved.
As we had received additional information from Chris Larkin via phone stating we could sell pit pass or ring side seats and he would be responsible for a locker room and that the fight could be held on a weekday evening Barb Rushley moved to remove the entertainment motion from the table and continue discussion.
Brobst moved that the open entertainment motion be amended to specify tractor/ truck pulls on Thursday and Friday, caged fighting on Wednesday and cheerleading contest on Tuesday evening in front of he grandstand. Witteman seconded. Amendment approved. Amended Motion approved.
NEW BUSINESS:
Brobst and spouse, Shade and spouse and Witteman will attend the OFMA Spring meeting in Washington Ch on March 14.
Brinkerhoff moved Gabriel seconded that we join the Hilliard Chamber of Commerce at an annual cost of $189. Motion approved.
Shade suggested that we should prioritize some needed improvements that could be seen to completion and write letter to Hilliard Convention and Business Bureau suggesting that these projects may be a good utilization of any remaining funds when HCVB is dissolved. The Board agreed.
Brobst moved Hoffman seconded that we adjourn. Motion approved.
___________________ ______________________ ___________________ Timothy E Shade-Secretary Rachel Bausch Vice-President David Brobst-Treasurer
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