The Franklin County Agriculture Society
Located in Hilliard, Oh.
|
|
The Franklin County Agriculture Society Located in Hilliard, Oh. |
|
|
August Meeting MINUTES OF REGULAR MEETING AUGUST 11, 2009
Vice President Gary Dever called the regular August meeting of the Franklin County Agricultural Society to order on August 11, 2009 at 7:00PM in the Secretaries Office on the Fairgrounds.
Roll call showed 16 members present. Those present were Becky Applegett, Jeff Ball, Rachel Bausch, Brian Boggs, David Brobst, Dan Conkright, Gary Dever, Scott Dever, Emily Gabriel, Roy Hoffman, Jim Krebs, Allison Rushley, Barb Rushley, Tim Shade, Bill Walton and Dick Witteman. Melissa Brinkerhoff board member elect for 2009/2012 was a guest.
Barb Rushley stated that the July 14 minutes should have read Girl and Boy Scouts exhibits to be released from Ganyard on Saturday evening rather than just Boy Scouts exhibits. Ball moved Gabriel seconded that the July 14 and 24 meeting minutes be approved with above correction. Motion approved.
Treasurer’s report was presented by Treasurer David Brobst. Copy attached. A Rushley moved Boggs seconded that we accept the Treasurer’s report. Motion carried.
Walton moved Conkright seconded that we pay all bills on hand. Motion carried.
SECRETARIES REPORT:
Shade reported that the four inch water main near the front of the Secretaries office failed last week and was repaired by City of Columbus Sunday morning. Teresa McCabe has a workers Compensation claim for an over use injury to right hand cause by using trash tweezers.
Shade reported Dick Witteman, Jeff Karn, Barb Rushley, Rachel Bausch, Gary Dever, Jeff Ball and Melissa Brinkerhoff were elected to Board of Director terms of office for 2009/2012. The proposed revision of the constitution passed (copy attached).
COMMITTEE REPORTS:
A General Review and discussion of 2009 Fair was held.
Bausch reported that Senior Fair Premiums will be mailed tomorrow. Scott Dever moved to accept report, Ball seconded. Motion approved.
Barb Rushley reported moving livestock evaluation to before fair was a great benefit. Junior Fair Board lost 11 board members, have 15 applications and 6 interns with 23 members returning for another year. She said a few people had complained of a loss of fair atmosphere for events which used the Safety Services Building. She suggested moving Commissioners Luncheon to another location due to conflict with Creative Baking Auction. Creative Baking Auctions checks have been issued except for three which were not issued do to buyers not paying their bills yet. Overall Junior Fair went very well.
Entertainment Committee needs to evaluate events we had especially grand stand music acts. Pit passes for truck and tractor pulls worked out well. Suggested we should focus our entertainment dollars on all week grounds entertainment verses grand stand acts. Idol contest went really well. A Rushley moved to accept report, Conkright seconded. Motion approved.
Ball said people had asked him why there was no Kiddies Pedal Tractor Pull. Barb reminded board that such was discussed and the Board decision was not to have pedal pulls in 2009. Scott Dever said he would give $50 to sponsor, Gary Dever offered @25 Ball offered $50 and Walton said he would pay remainder for a pull in 2010.
Walton said the Entertainment Tent went as well as it could have! Biggest event was the Idol Contest. Conkright moved to accept report, S Dever seconded. Motion approved.
A Rushley passed out a recap of fair media and advertising. (Copy attached) Allison said Sarah and Ted did a good job for us and recommended that we consider them for 2010 advertising needs. Bob Nunnley judged float contest for us. We had all three local TV stations do live shots from fair. Krebs moved to accept report, Bausch seconded. Motion approved.
Gabriel reported there were no significant vet issues. Mary Lou had a great time and did a very good job for us. Gabriel reported that the Gates Committee has a lot to work on for 2010. Better coordination is needed with Entertainment. Need more people on Gate Committee. Fire Marshall is going to close down fair or force us not to allow cars inside of fence after 11AM if we can not control situation better. Need to revise Livestock Parking Passes, rules and educate purchasers on rules and enforce rules. Boggs moved to accept report, S Dever seconded. Motion approved.
ATM machines a huge success. More bleachers for grounds acts would be a great thing. Barb reported showers not as good as last year, ask for PortaKleen in 2010. Shade said PortaKleen bid was too high for 2009. Having outside Sanitation Service clean restrooms was a very good thing. Norwich Township Fire Dept says some midway food trailers have to move to a different location in 2010. Farm Bureau exhibit was a good addition to fair and went well, although there were some issues with having enough space for cattle grooming shoots inside of barn. Handicapped parking spots at Safety Services Building were too limited on Sunday. Cost of Hilliard Police to control Handicapped lot is way out of reasonable range for security.
OLD BUSINESS:
Shade presented a proposal for the installation of a Conklin roof sealer on the roof of the Burke Building. Suggested the $12500 form the sale of the tractor in 2008 and the money donated by farm Bureau in 2009 could be used and board would have to pick up remainder. Bid is for $58,320., work to be completed mid September 2009. A Rushley moved to accept proposal Gabriel seconded. Motion Approved. .
NEW BUSINESS:
Paul Schemrich issued a notice in writing that he was resigning his position on the Board of Directors for health reasons.
G Dever moved that we present Paul with a gold lifetime membership pass to the society, Ball seconded. Motion approved.
Board members should bring names of individuals that could be appointed to the Board to fill Paul’s vacant seat for 2010 to the September meeting.
Shade presented a contract proposal from Bates Amusements for Rides, games, and food for 2010. The contract is a one year contract with renewal annually at consent of both parties. Shade said he had hoped to see an increase in the royalty paid to FCAS for food and games concessions, but Bates suggested it was not appropriate in this down economic climate. Brobst moved that we accept the 2010 contract but give notice to Bates that we expect the food and games royalty to be increase for 2011 and beyond fairs. A Rushley seconded. Motion approved.
A Rushley moved Krebs seconded that we adjourn. Motion approved
___________________ ______________________ ___________________ Timothy E Shade-Secretary Gary Dever Vice-President David Brobst
|