Franklin County Agricultural Society

 

OFFICERS

 

President:                             H. Richard McDermitt                                        Secretary:            Tim Shade

Vice President:                    Rachel Bausch                                                     Treasurer:           Dave Brobst

 

DIRECTORS

 

TERMS EXPIRE 2010

 

Kendell Shonkwiler                                             Roy Hoffman                                                      Allison Rushley

Scott Dever                                                           Bill Walton                                                            Dave Brobst

Brian Boggs

                                                TERMS EXPIRE 2011

 

Tim Shade                                                            Dan Conkright                                                     Becky Applegate

H. Richard McDermitt                                        Jim Krebs                                                              Emily Gabriel      

Molly Davis

                                                 TERMS EXPIRE 2012

 

Dick Witteman                                                     Barb Rushley                                                       Gary Dever

Jeff Karn                                                               Rachel Bausch                                                     Jeff Ball

Melissa Brinkerhoff

 

 

For information address:  Franklin County Agricultural Society, Tim Shade, P.O. Box 6, 4100 Columbia Street, Hilliard, Ohio 43026.  Phone: (614) 876-7235, Fax (614) 876-0513.

 

MEMBERSHIP – FOR FRANKLIN COUNTY RESIDENTS ONLY

 

The membership fee in Franklin County Agricultural Society is fixed at $25.00 per year, and only members holding MEMBERSHIP TICKETS  by 11:30 AM on Saturday, July 24, of the Fair shall be permitted to vote at the annual election of the Directors of the Society, at the Secretary’s office on the grounds from 12 noon to 4:00p.m., Saturday, July 24.

 

The Society shall maintain a membership of not less than thirty (30).  Any resident of Franklin County, 18 years of age or older, shall be eligible for membership.  The Society shall issue no membership certificate to any entity other than a natural person.  Membership in this Society expires on the 31st day of December of each year.  Membership for the next year will go on sale the 15th of December of each year and will remain on sale through the closing day of the annual fair.  Memberships are on sale prior to Fair week at the Fair Board Office on Monday through Friday from 9:00a.m. till 12:00 noon, and regular Fair Board Office hours listed for the duration of the Fair.

 

Membership of the Agricultural Society may declare their candidacy for the office as a Director on the Board of Directors by filing with the Secretary a petition signed by ten or more members of this Franklin County Agricultural Society at least seven days before the annual election of Directors is held.  Only regularly nominated candidates who have met the filing requirements will be eligible for election as a director.  To be eligible, candidates must comply with Article III of the Constitution.

 

Constitution of the Franklin County Agricultural Society

Article I

Name of the Society

 

This Society shall be known by the name of “Franklin County Agricultural Society.”

 

Article II

Objectives of the Society

 

The objectives of the Society are the improvement of agriculture, horticulture, better livestock, uniform domestic science and art, and the promotion of youth activities and the general community betterment together with all other industrial, commercial, and educational interests of the County.

 

Article III

Membership in the Society

 

Section 1: Eligibility- Any citizen of the United States of America, a resident of Franklin County, Ohio over eighteen years of age, may become a member of the Franklin County Agricultural Society by having his name and post office address recorded with the secretary and paying the amount of money fixed by the Board of Directors as hereinafter provided, into the treasury of said Society in any one year after the fifteenth day of December next proceeding and a half hour before the start of the annual Election of Directors.

 

Section 2: Privileges of Membership- Upon receipt of that amount of money fixed by the Board of Directors, the Secretary shall issue to the member of a membership ticket, which he shall retain as his membership certificate, which certificate or ticket will admit him to the Fair any time day or night.  Holders of membership tickets complying with the provisions of this article are members of said Franklin County Agricultural Society and are entitled to vote at the annual elections of directors of the Franklin County Agricultural Society by complying in all respects, with rules adopted by the Department of Agricultural of the State of Ohio, pertaining to candidates for the office of Director of Agricultural Societies. Only members of the Society can vote or hold office.  To be eligible as a candidate for the office of Director, an individual must have been a member of the Society the immediate preceding year.

 

Article IV

Annual Election of Directors: Notice: Declaration of Candidacy

 

Section 1 Annual Election- The annual election of Directors of the Society shall be conducted during the Annual Fair at the time, place, and date as shall be fixed by the Board of Directors.  The polls shall be kept open not less than four hours between 6 a.m. and 9 p.m. on the day of said election

 

Section 2: Notice of Election- The Secretary of the Society shall give notice of the hours the polls shall be open for balloting in accordance with the provisions of Section 1711.07, Ohio Revised Code.

 

Section 3: Declaration of Candidacy- Each candidate for the office of Director shall declare his candidates by filling with the Secretary of this Society, a petition signed by ten or more members of the Society at least seven days before the date of the annual election.  Any members failing to file a petition in accordance with the provisions of this section is ineligible for election as a Director.

 

Section 4: Appointment of Judges- The President of the Society shall appoint three judges and two clerks who are members of the Society, but not candidates for election, to conduct the election of Directors and to declare the results thereof.  Said judges and clerks shall have those duties and responsibilities as prescribed by Regulations of the Department of Agriculture.

 

Section 5: Term of Office- There shall be twenty-one Directors of the Society, each of whom shall be elected for a term of three years.  The terms of said Directors shall be so arranged that the terms of seven directors will expire each year.  The Board of Directors may appoint annually one or more honorary Directors to serve without the power to vote.

 

Section 6: Vacancy on Board- If a vacancy occurs on the Board of Directors for any cause, the Board shall have the power to fill such vacancy at any regular or special meeting of the Board until the next annual election of Directors, at which a time a Director shall be elected to serve the unexpired term of said Director.

 

Section 7: Forfeiture of Office- If any Director is absent for more three consecutive regular meetings without good cause shown or fails to maintain membership in the Society, the Board shall declare such position on the Board vacant.

 

Article V

Reorganization Meeting: Regular Meetings; Special Meetings

 

The Board of Directors of the Society shall hold a reorganization meeting following the annual election of directors no later than the first Saturday of October.  At such reorganization meeting, newly elected Directors shall be given the oath of office and officers of the Society elected by secret ballot.  The officers of the Society, except as hereinafter provided, shall be President, Vice President, Secretary, and Treasurer, and shall be elected for a term of one year.  Only Directors shall be eligible to serve as President and Vice-President of the Society.  The Board of Directors shall fix the time and place for holding its regular meetings at the reorganization meeting.  Regular meetings shall be held at least six times annually.  The President or any three Directors may call special meetings by serving written notice of the time and place of such Special meeting upon each member of the Board at least two days prior to the date of such meeting.

 

Article VI

Duties and Committees

 

Section 1: President- The President shall preside at all meetings of the Society and shall perform those duties therein prescribed or required by law or regulations of the Department of Agriculture and such other duties as pertain to the office of President.

 

Section 2: Vice President- The Vice President shall assist the President, shall serve in his stead in case of absence of disability, and shall perform such other duties as the Board of Directors may assign him.  If the office of President becomes vacant for any cause, the Vice-President shall succeed him.

 

Section 3: Secretary- The Secretary shall keep the minutes of all meetings of the Society, conduct all correspondence, prepare and keep all reports and perform all duties required of him by law, regulations of the Department of Agriculture or assigned to him by the Board of Directors.  The Secretary shall be bonded in such amount as the Board of Directors may determine.

 

Section 4: Treasurer- The Treasurer shall collect and keep all the funds and revenues of the Society that may accrue during his term of office and periodically report same to the Secretary as collected; to pay no money from the treasury of the Society unless approved by the Finance and Auditing Committee or so ordered by the Board of Directors at its annual organization meeting and to perform such duties as required of him by law or regulations of the Department of Agriculture, or assigned to him by the Board of Directors.  The Treasurer shall be bonded in such amount as the Board of Directors may determine.

 

Section 5: Finance and Auditing Committee- The President shall appoint three Directors as members of the Finance and Auditing Committee.  It shall be the duty of the Finance and Auditing to periodically inspect and audit the accounts and books of the Secretary and Treasurer and to report its findings to the Board of Directors.  Said committee shall cause an abstract of the Treasurer’s report showing the Society’s receipts and expenditures to be published annually in a newspaper of the County and to submit to the Director of Agriculture a synopsis of awards as prescribed in Section 1711.05, Ohio Revised Code.  The Committee shall first approve all bills presented to the Society for payment and request of the County Commissioners, as authorized by law, appropriation of funds sufficient for the operation of the affairs of the Society,

 

Section 6: Grounds Committee- The President shall appoint no less than three Directors as members of the Grounds Committee.  It shall be the duty of the Grounds Committee to periodically inspect the buildings and grounds of the Society and to report its findings to the board and to perform such other duties as may be assigned by the board.

 

Section 7: Fair Manager- The Board of Directors may provide by resolution for the creation of office of Fair Manager.  The Board of Directors will elect the Fair Manager and that person may or may not be a Director of the Board.  The Board of Directors will set his duties, powers, and salary.

 

Article VII

Vacancies in Office

 

If the office of Vice President, Secretary, Treasurer, or, if authorized as heretofore provided, Fair manager, should become vacant for any cause, the Board of Directors shall have the power to fill any such vacancy at any regular or special meeting of the Board.

 

Article VIII

Compensation of Officers and Directors

 

Section 1: Officers- The Secretary, Treasurer, Fair Manager, and Grounds Committee Chairman, who may be Directors of the Society, may receive such compensation as the Board of Directors may determine.  The Board shall fix the salaries of said officers at the time of their election.  Any special duties performed by a Member of the Board may be compensated with the approval of the Board of Directors.  Said salaries shall be paid on such terms and conditions as the board may determine.

 

Section 2: Directors- No Director, expect as provided in Section 1, hereof, shall be employed or compensated by the Society for any services rendered except that the Board of Directors may provide by resolution for compensation of it’s Directors as follows:

 

A: An amount not exceeding $25.00 plus reimbursement on a per mile basis from the Director’s residence to the meeting place of the Board of Directors and return for attending up to twelve meetings of said Board, each calendar year.  The reimbursement per mile shall not exceed the amount received by Ohio Department of Agriculture employees while driving their own vehicles on official business.

 

B: The actual and necessary expenses of any Director, and duly authorized representative of the Board attending state convention of Agricultural Societies, the annual meeting required by Section 901.06, Ohio Revised Code, and any other event designated as being directly beneficial to the Society and authorized by the Board; 

 

C: For meals purchased during the week if the Society’s fair by Directors and officers of the Society.

 

Section 3: The Society will pay no funds, not deliver any property of the Society to, or for the individual benefit of any Director, Officer, or any other person as a share, gift, or dividend. The terms “share,” “gift,” and “dividend” as used herein shall not mean awards, which are advertised in the annual premium list.

 

 

 

 

Article IX

Duties of the Board of Directors

 

In addition to those duties heretofore provided, the Board of Directors shall have the following powers and duties:

 

Section 1: Approval of Contracts- The Board shall approve all contracts before said contracts shall become binding upon the Society; provided, however, the Board may designate by resolution the Fair Manager of any Board Member as its agent to execute binding contracts on behalf of the Society for the lease or rental of the buildings and grounds, or any portion thereof, in accordance of rents and fees adopted by the Board.

 

Section 2: Employees- The Board shall employ, prescribe the duties of, fix the compensation of and terminate the employment of all employees of the Society.

 

Section 3: Rules and Regulations- The Board shall have the authority to make all rules and regulations deemed necessary to govern the affairs of the Society.

 

Section 4: Premium List, Publication, Approval- The Board shall have the power to establish and amend the premium list for the betterment of the Society and shall cause a list of such premiums to be published at least thirty days before the opening date of the annual fair.  Said published list of premiums shall include the rules and regulations governing exhibitors and the constitution and by-laws of the Society.  The Board Shall meet no later than ten days after the final day of the annual fair, at which time premiums shall be approved and the time of payment fixed.  If there are insufficient funds to pay all premiums allowed, said premiums may be paid pro rata.

 

Section 5: Date of Fair- The Board shall designate at its reorganization meeting the dates of the annual Fair for the succeeding calendar year.

 

Article X

Annual Fair

There shall be an annual Exhibitor Fair held by the Society on the Fairgrounds at Hilliard, Ohio, on dates designated by the Board of Directors, which shall be during the period of July 1 to October 31 of each year.

 

Article XI

 

The rules and regulations governing the operation of County Agricultural Societies as adopted by the Ohio Department of Agriculture are hereby adopted by the Society.

 

Article XII

Quorum, Rules of Order

 

A majority of the members of the Board of Directors shall constitute a quorum for the transaction of business of the Society.  All meetings of the Society and of the Board of Directors shall be governed by Robert’s Rules of Order in all respects in which they are not inconsistent with this constitution.

 

 

Article XIII

 

A fiscal year of the Society shall be from December 1 to and including November 30.

 

Article XIV

Amendments to the Constitution

 

Section 1: Majority Approval- The Constitution of the Society may be amended by a majority of the members voting at the annual election of the Board of Directors.

 

Section 2: Proposing Amendments- Amendments to the Constitution of the Society may be proposed by a majority of the Board of Directors at a regular or special meeting of the Board voting affirmatively to place the amendment on the ballot or by filing a petition with the Secretary of the Society at east fourteen days prior to the annual election of the Board of Directors.  Any petition filed pursuant to this section shall set forth the proposed amendment and shall bear the signatures and addresses of not less thank twenty-five members of the Society.

 

Section 3: Submission of Amendments- The Board of Directors shall cause the Secretary to submit to the membership of the Society any properly proposed amendment to the constitution at the next ensuing annual election of the Board of Directors in such a manner that said members may vote on each amendment separately.

 

Section 4: Notice of Amendments- The Board of Directors shall cause the Secretary to publish each such properly proposed amendment, once, in at least one newspaper of general circulation in the County, not less than three days not more than ten days before the annual election of the Board of Directors.

 

Adopted: February 1, 1969

Roy Hoffman, Secretary of the Franklin County Agricultural Society

Jerry Kaltenbach, President of the Franklin County Agricultural Society

 

Amended: July 22, 1989

Dick Rhynard, Secretary of the Franklin County Agricultural Society

Roy Hoffman, President of the Franklin County Agricultural Society

 

Amended: July 25, 2009

Tim Shade, Secretary of the Franklin County Agricultural Society

Dick McDermitt: President of the Franklin County Agricultural Society